Data Privacy
We have summarised the main points of our Privacy Policy. Please note that only the full version is legally binding. If you have any further questions about the processing of your personal data, please contact our Data Protection Officer.
How is my data used?
We store and use the data you provide to us to keep you informed about Volt's activities and to enable you to join and participate in our activities.
Who has access to my data?
Only personnel authorised by Volt Europa may access your data. This may include national or local Volt Europa groups and accredited third party processors.
How is my data analysed?
Your data may be used in aggregated and anonymised analyses.
What are my rights?
Our data protection officer can be contacted at dpo (@) volteuropa.org. You have the right to modify or delete your data. You can also contact your local data protection authority.
Why do we collect your data?
Volt Europa collects and uses the data you provide for the following purposes:
- To keep you informed about our activities and to encourage you to participate at local and national level (depending on the residency information you have provided). In order to personalise our interactions, we may also use previous interactions you have had with Volt Europa (such as signing a petition or making a donation).
- Conducting quantitative and qualitative analyses, potentially in conjunction with other data you have provided to us. In this case, we will ensure that your identity is kept secret, and that your data is used only for Volt's research activities.
- Members: Test if your profile corresponds to our criteria for membership, as defined in our statutes, and register as a member if applicable.
In addition, if you live in a country where our movement is present in the form of a national legal entity, we will conduct our activities in collaboration with it. You can find a list of our national organisations here (link).
If you choose to become a European Team Member, you will have an account and online tools that we use for internal collaboration and communication. In this case, Volt Europa may track your interactions within the organisation, for example by looking at your last login date. Depending on this data, you may no longer be contacted. The data generated by your use of these services may be used in aggregate.
How will we process your payments?
Afin de devenir membre et de conserver votre statut de membre, il vous sera demandé de payer une cotisation. Des tiers tels que PayPal ou Stripe peuvent être les intermédiaires de votre transaction, et agiront en tant que contrôleur à cet égard. Les deux fournisseurs garantissent par des moyens adéquats la sauvegarde de vos droits et le respect de la législation européenne, y compris lors du traitement de vos données en dehors de l'Espace économique européen.
In all cases, Volt Europa will use your payment data to comply with its legal and billing obligations under applicable laws and to verify that you have regularly paid your membership fee.
How do we justify the processing of your data?
Supporters and volunteers: We process your data on the basis of your consent in accordance with Art. 9.2(a) GDPR.
Members: We process your data for our legitimate activities and because of your membership in our organisation, based on Article 9.2(d) GDPR. Data analysis is carried out on the basis of Article 9.2(f) GDPR. If you consent to become a member of the European team, your data will be processed on the basis of Article 9.2(a) GDPR.
Data analysis is carried out in accordance with Art. 9.2(f) GDPR
Where, how and for how long will my data be stored?
We store your data on servers administered by Volt Europa or our sub-processors. Adequate safeguards and legal, technical and organisational provisions have been taken to ensure the security of your data.
Your data will be retained for as long as you are a Supporter, Volunteer or Member of our organisation. If you terminate your relationship with Volt Europa, we will delete your data without undue delay, unless we are legally obliged not to (for example due to laws or court orders), or if we are permitted to store your data for the establishment, exercise or defence of legal claims.
For data analysis purposes, aggregated or anonymised subsets of your data may be stored separately. As this data does not contain personally identifiable information, it may be stored and processed after your original data set has been deleted.
Who has access to your data and to whom is it disclosed?
Followers: Your data will be accessible by authorised members of our staff on a case-by-case basis and only if necessary.
Members and volunteers: All the data you provide in your membership application may be disclosed to our HR staff, our legal staff and our Board of Directors, in order to make a decision on your membership application. Once you have registered as an official member of our movement, your details will be made available to our communications team, your city manager, your country expansion team and your team manager, if you are a member of a European team. These staff members will only have access to your data to the extent necessary to perform their duties (for example, communications staff will process your details to the extent necessary to provide you with our updates). Our staff will never disclose your personal data outside our organisation unless you have given your consent.
Data stored for statistical analysis is made available in non-identifiable form to certain members of our staff who are contractually bound by a duty of confidentiality.
Finally, our own IT staff and the staff of our contractors may need access to your data in order to perform and maintain the services on which we depend. Where this is the case, we will ensure that this is done within an appropriate confidentiality obligation.
International transfers and additional guarantees
When you communicate with us, or when you become a member of the European team, we may use a service provider located outside the European Economic Area. We always use services that ensure compliance with EU law and the effective exercise of your rights. You can find more information about this in the data protection notice, which is available free of charge on our website.
How can you make use of your rights?
Followers: You can delete your data at any time by unsubscribing from our newsletter or by contacting us directly. You can access and correct your personal data at any time by clicking on "update my preferences" or by contacting us directly.
Volunteers: You can always withdraw your consent or send us a request to delete your data by contacting us.
Members:You may terminate your membership at any time, or submit a request for deletion of your data, by contacting us, and in accordance with the statutes of our organisation.
You can access and correct your personal data by contacting us directly at the following address
Volt Europa A.I.S.B.L.
Rue Defacqz 92-94, B-1060 Brussels
help (@) volteuropa.org
Finally, if you have any complaints, you can always contact our Data Protection Officer at dpo (@) volteuropa.org
Right to process
You have the right to refer the matter to the national supervisory authority in your country at any time. A list of the national authorities in each EU Member State and their contact details can be found here.